The Bonadio Group

  • Staff Accountant

    Job Locations US-NY-Pittsford
    Posted Date 4 weeks ago(3/26/2018 4:42 PM)
    ID
    2018-1630
    # of Openings
    1
    Category
    Accounting/Finance
  • Overview

    Confidential Staff Accountant position. The Staff Accountant works with internal and external customers on a daily basis to ensure the timely and accurate reporting of all financial statements, banking, compliance, and external tax reporting, while also supporting the Finance team in ensuring the timely and accurate coding and reporting of purchasing and payable/credit card transactions.

    As part of this role, the Staff Accountant will manage the tracking and trending of cash, bank reconciliations and processing wire/bank recs, recording and reporting on sales tax, the filing of all license/registration requirements for the entity, account reconciliations, blue book job costing accounting and reporting, while also providing support on necessary budgeting, cash forecasting, and Annual External Reviews.

     

    This role also backs up the Accounts Payable and Account Receivable Specialists as needed, to ensure the reconciliation and payment of all approved expenditures for the company in a timely fashion, and billing and collection of all receivables for the company in a timely fashion.

    Responsibilities

    Accuracy in Output (80%) Primary Functions:

    • Determine propriety of GL account distributions for job costing.
    • Analyze vendor invoices and credit card receipts to determine sales tax compliance.
    • Complete weekly & monthly download of credit card expense activity for distribution.
    • Prepare reconciliation of credit card statements – purchase and travel related expenses.
    • Timely and accurate journal entries that encompass daily, recurring and month end entries.
    • Timely payment and processing of monthly credit card payments.
    • Monthly reconciliation of related AP ledger accounts, inventory, show services, prepaid insurance and tax, and others to be assigned by Controller.
    • Monthly reconciliation of intercompany accounts and review of contractual rates and rents and related back-up.
    • Perform daily and monthly bank and loan reconciliations.
    • Reconciliation of show service expenses for project closing.

    • Support Controller in tracking and reconciling corporate asset purchases for propriety and classification into the depreciation system.

    • Support Controller in ensuring that general ledger and all related accounts have proper documentation and records for all company transactions. Prepares entries for the general ledger and subsidiary ledgers to assure accuracy and compliance with the company’s and established accounting principles.

    Measures:  Management observation and review based on accuracy and zero occurrences of repeat errors utilizing, but not limited to, the following tools:

    • Meeting monthly closing checklist deadlines.
    • Monthly/Quarterly review and analysis of balance sheet accounts.
    • Internal and external feedback & correspondence.
    • Accuracy and timeliness in the preparation and filing of NYS Sales tax.
    • Identify and present critical A/P issues and provide recommendations and solutions.
    • Identify account reconciliation issues, variances and problem solving needs to make necessary adjustments or to inquire on back-up.
    • Complete timely and accurate closing and account analysis, ensuring accuracy of financials, bank reporting, and/or tax reporting.

    Back-up Functions:

    • Review and audit completed company expense reports. Once AP Specialist completes the expense reports, audit for compliance with company policies and follow up with any necessary corrective actions.
    • Back-up the A/P Specialist role in matching invoices to purchase orders and packing slips. Research and resolve discrepancies and generate transactions accordingly in Syteline as needed.
    • Process expense report advances and reimbursements when needed.
    • Back-up the A/R Specialist in producing invoices and posting in Syteline.
    • Back-up and support the PAF review and approval process.
    • Assist with collections as requested or needed.

    Measures:  Management observation and review based on accuracy and zero occurrences of repeat errors utilizing, but not limited to, the following tools:

    • Meeting monthly closing checklist deadlines.
    • Monthly/Quarterly review and analysis of balance sheet accounts.
    • Internal and external feedback & correspondence.
    • Accuracy in the preparation and filing of NYS Sales tax.
    • Identify and present critical A/P and A/R issues and provide recommendations and solutions.

    Analysis & Reporting of Financial Information (20%)

    • Partner with Controller to maintain integrity of vouchers payable report/prepaid show services, and the timely review and closing out of all job cost blue books. Provide feedback and corrective action to other departments as necessary.
    • Maintain supporting vendor documentation for monthly and quarterly sales tax filings and complete filings on a timely basis. Assist Controller in completing all quarterly or monthly Sales Tax filings.
    • Submit, gather information for, or coordinate all company required license/registration compliance under Leadership direction (as per JVL Scorecard) to ensure all filings timely without penalty.
    • Complete all required close and forecasting duties, ensuring the conformance with US GAAP or JVL tax treatment.
    • Support VP/Controller budget or forecast requests, ensuring accurate inputs, tracking and trending, and involvement on the process as assigned.

      Analyze the Accounts Receivable and WIP/revenue recognition work to ensure accuracy for internal and external reporting.

    • Monthly financial reporting and analysis.

     

    Measures: Management observation and review based on accuracy and zero occurrences of repeat errors utilizing, but not limited to, the following tools:

    • Meeting monthly closing checklist deadlines.
    • Monthly/Quarterly review and analysis of balance sheet accounts.
    • Internal and external feedback & correspondence.
    • Accuracy in the preparation and filing of NYS Sales tax.
    • Identify and present critical A/P issues and provide recommendations and solutions.

    Core Competencies:

     

    • Attention to Detail:
      • Is thorough and precise in accomplishing a task through concern for all the areas involved, no matter how small.
      • Monitors and checks work or information and plans and organizes time and resources efficiently.
    • Accountability/Ownership:
      • Stays focused on tasks in spite of distractions and interruptions.
      • Balances quality of work with meeting deadlines.
      • Does not make excuses for errors or issues; acknowledges and corrects mistakes.
    • Analytical:
      • Uses a systematic approach in solving problems through analysis of problem and evaluation of alternate solutions; uses logic, mathematics, or other problem-solving tools in data analysis or in generating solutions.
      • Identification of incorrect or incomplete data with ability to perform comparative analytics.
    • Problem Solving:
      • Clearly identifies and presents both the root cause issue and alternative solutions bringing timely resolution
      • Looks beyond the obvious and does not take answers at face value.
    • Communication:
      • Demonstrates clear and visible principles and values that create openness and trust among people and promotes the generation of valid information, informed choices, and internal commitment to action.
    • Initiative: Identifies what needs to be done, proactively.
    • Integrity: Is widely trusted; is seen as a direct, truthful individual; keeps confidences.

    Qualifications

    Position Qualifications:

     

    Education & Experience: Associates degree in accounting or equivalent from two-year college or technical school; five years related experience and/or training; or equivalent combination of education and experience. Bachelor’s Degree in accounting preferred.

     

    Mathematical Skills:  Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as proportions, percentages, rates and ratios.

     

    Other Skills/Experience: Excellent customer skills proven through demonstrated ability to interact and assist others. Portrays a polished professional image to meet company code and requirements.

     

    Computer Skills: 

    Microsoft Outlook: Basic Skill Level

    Microsoft Word: Basic Skill Level

    Microsoft Excel: Intermediate Skill Level

    ERP System: Intermediate Skill Level

     

    Reasoning Ability:  Ability to apply common sense understanding to carry out written or oral instructions. Ability to manage basic problems involving a few concrete variables in standardized situations.

     

    Physical Demands:  While performing the duties of this job, the employee is regularly required to use hands to operate office equipment such as a computer, copier, fax and other office equipment. The employee must occasionally lift/move up to 25 pounds.

     

    Language Skills:  Ability to read, write and interpret documents in English such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read, analyze and interpret common trade journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

     

    Work Environment:  The noise level in the work environment can be loud in production areas. Hearing protection is provided as an optional use. Must comply with safety & dress codes for all production areas. Must follow all safety guidelines as outlined in the company’s safety manual

     

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